Since 1998 National Archives, Inc in Garden City, NY has worked with many businesses both large and small to meet their document imaging needs. Whether you have documents to be scanned once a month or every day, our staff works diligently to get you high quality images of your documents in a timely manner. We are living in a more paperless society as technology advances each year. There is no longer a need to keep paper documents in storage for years, nor is there a reason your office should be filled with past information that you will rarely need to look back at.
Sure, you can buy a scanner and spend hours upon hours removing staples, rubber bands, post it notes, paper clips etc. to feed through page by page, but let us do the mundane tasks for you and help you keep your important files organized.
Our Document Recognition Services also help you find the information you are looking for quickly and efficiently. Save time by bringing up any file on your computer instead of spending hours looking through countless boxes or file racks for the file you need. We can organize your files by Name, Description, File Number, Birth Date or any other identifier you choose.
Benefits of Scanning:
- Easier access to business documents. Once scanned, documents can be retrieved quickly using keywords or indexes to locate the file you need. Paper documents are often easily lost, destroyed or misfiled. The ease with which documents can be retrieved will also save time/and or costs for your company. Faster access to information will help workers respond more quickly to customer inquiries, leading to increased customer service and satisfaction.
- Reduced need for paper storage. We will be more than happy to store your paper files and help you clean all the clutter out of your office. However you can save money by converting all those large paper documents to electronic images, instead of placing them in storage for years.
- Increased document security. Scanning preserves vital company documents in an electronic form. Paper documents can easily fall into the wrong hands. With electronic images you choose who can access your files. Files can be protected digitally using firewalls, encryption and other computer security measures. Even more importantly, by backing up your documents digitally, you can protect them from fire, flood and other disasters. Physical documents may be destroyed or require an extensive recovery process, digital files can be easily retrieved from secure storage, allowing quick disaster recovery.
- Flexible, fast and cheap sending options. A scanned document can be easily sent through various forms (fax, email, drop-box, google drive, etc), eliminating time and cost of physical distribution.
Our goal is to preserve your paper documents by maintaining document imaging integrity. These images will be replacing your hard copies so there must not be a single page missing. Through our quality assurance process each page is counted and captured (front and backside) using our digital image capture software by Kofax Capture. With the tools available to us within this enterprise level software suite we are able to guarantee 100% complete replicas and high quality resolution scans through the entirety of the original paper document. This level of document scanning requires skill and industry know-how, please contact us to set up a sample scan of one of your documents.